HR Workforce Solutions
By Nonprofits, For Nonprofits
Running productive meetings is a crucial aspect of ensuring a nonprofit organization’s success—especially when the team is working remotely. Virtual meetings have become the norm due to the rise of remote workforces. However, holding meetings remotely also presents unique challenges that can affect their efficiency. In this blog, we will discuss essential tips that nonprofit leaders can leverage to run productive meetings with a remote workforce.
1. Define the meeting’s goals and agenda: Before hosting a virtual meeting, you need to have specific objectives that you want to achieve during the session. Defining the goal and agenda of the meeting beforehand ensures that everyone is on the same page and can prepare accordingly. Having a clear agenda can help keep the meeting focused, minimize distractions, and improve engagement.
2. Choose the right communication tools: Selecting the right communication tools can significantly improve the productivity of your virtual meetings. Consider using a reliable video conferencing platform that allows everyone to participate and share their ideas. Additionally, choose a platform that enhances collaborative features such as instant messaging, screen sharing, virtual breakout rooms, recording capabilities, and many more.
3. Set clear expectations for participants: Ensure that all meeting participants are aware of their roles, expectations, and responsibilities during the session. This includes specifying what participants should prepare beforehand and where they should share any follow-up information or feedback. Clear expectations foster a sense of accountability and enable you to achieve the set meeting objectives.
4. Foster an inclusive environment: Inclusivity is essential, particularly when working with a remote workforce. Ensure that everyone has an opportunity to participate and contribute during the meeting. Encourage open and respectful communication among staff members by creating a relaxed and conducive environment. Additionally, respect your team’s time by starting and ending the meeting promptly.
5. Follow up after the meeting: After the meeting, be sure to provide a summary of the discussion, conclusions, and any necessary action items. Share the information with all concerned parties and ensure that everyone understands next steps, and clear action plans are in place. Following up after the meeting is essential to ensure that the meeting’s objectives are achieved and that progress towards achieving the set goals is monitored.
Following the tips above can help remote teams stay connected, engaged, and productive during virtual meetings. By using the right communication tools, setting clear expectations, fostering inclusivity, and following up after the meeting, you can effectively run productive meetings with remote teams. As a nonprofit organization, you must use every tool and resource available to ensure the success of your meetings and ultimately achieve your mission.
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UST maintains a secure site. This means that information we obtain from you in the process of enrolling is protected and cannot be viewed by others. Information about your agency is provided to our various service providers once you enroll in UST for the purpose of providing you with the best possible service. Your information will never be sold or rented to other entities that are not affiliated with UST. Agencies that are actively enrolled in UST are listed for review by other agencies, UST’s sponsors and potential participants, but no information specific to your agency can be reviewed by anyone not affiliated with UST and not otherwise engaged in providing services to you except as required by law or valid legal process.
Your use of this site and the provision of basic information constitute your consent for UST to use the information supplied.
UST may collect generic information about overall website traffic, and use other analytical information and tools to help us improve our website and provide the best possible information and service. As you browse UST’s website, cookies may also be placed on your computer so that we can better understand what information our visitors are most interested in, and to help direct you to other relevant information. These cookies do not collect personal information such as your name, email, postal address or phone number. To opt out of some of these cookies, click here. If you are a Twitter user, and prefer not to have Twitter ad content tailored to you, learn more here.
Further, our website may contain links to other sites. Anytime you connect to another website, their respective privacy policy will apply and UST is not responsible for the privacy practices of others.
This Privacy Policy and the Terms of Use for our site is subject to change.
